While other industries are becoming more reliant on IT as part of the daily business process, most legal firms are still stuck with the traditional working methods. The inability, or stubbornness, to incorporate and adapt the latest IT systems into their working process will prove to be fatal one way or another. Although the return on investment if law firms invest in IT systems isn’t immediate in the short-term, law firms need to be focused on the long-term aspect too. From benefits such as higher security, better file management systems, and secure data backups, to increasing the overall efficiency in the workplace, incorporating the latest IT systems can surely be a huge investment by law firms.
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Mr. X wanted to copy some files from the main computer as it contains all the data and information at the law firm. As Mr. X sticks his pen drive towards the USB port, the usually unexpected happens. His typically unchecked pen drive that contains all sorts of malware has spread all over the main computer and infected other important files. Mr. X and everyone else at the office tried every possible solution, from hiring IT specialists to buying expensive recovery software, but to no avail. "Oh no... If only we have backups of everything else somewhere around the internet….." kept on repeating in everyone’s mind, but it’s too late. The firm may face charges and fines from their clients due to the loss and possible leak of sensitive information, as well as going bankrupt as all the important files have disappeared.
Most law firms, especially the traditional ones, have lots of files all around the office. They don’t usually create a softcopy of all files and prefer to keep them the old way as it is less of a hassle for them. Imagine a fire breaking out in the office? Heavy rain and leakage from the ceilings occurred? Someone robbed the firms and destroyed all the files? And every other possible accident that might happen. A database management system will prevent all of these incidents from happening. Moreover, without all those files and shelves, the space utilisation will be better too.